Operations Page – HK24

Tuesday 19th November

• 9am – Containers grounding
• 10 am – Alex & Jeff set up of wall ball target screens room 108

Wednesday 20th November 

• 7am – Breakfast starts at hotel
• 8am – Doors open for set up
• 9am – Centr assemble running machines
• 12:00pm – Lunch. Room 110 for staff, 106 for build crew/labourers
• 1:00pm – Set up of Elite lounge room 106
• 1:30pm –Walk through – Race Directors, Event Directors, Build Directors review of build to make any changes
• 2:00pm – Set up of doping and film crew room 108

Thursday 21st November 

• 7am – Breakfast starts at hotel
• 8am – Doors open for set up
• 8am – Film crew arrive for set up
• 9am – 9pm – Race pack pick up @ PUMA Store Causeway Bay
• 9am – 6pm Red Bull, Cigna, Nutrition Kitchen, Joint Dynamics, Super Natural, PUMA, Concept 2 arriving
• 11:30am – Walk through – Race Directors, Event Directors, Build Directors review of build to make any changes
• 12:00pm – Lunch Room 110 for staff, 108 for film crew, build crew/labourer eat in the main hall
• 6:00pm – Build expected to finish and final walk through

Friday 22nd November

• 7am – Breakfast starts at hotel
• 8am – Doors open for set up
• 10:00am – Final Walk through – Race Directors, Event Directors, Build Directors review of build to make any changes
• 12:00pm – Lunch 110 for staff & 108 for film crew
• 12:30pm – Live walk through – Richard & Jocelyn
• 1:00pm – Elite Head Judges on site
• 1:00 pm – 2:00 pm – E15 Briefing Part 1, Elite Lounge
• 2:30 pm – 2:45 pm – E15 Briefing Part 2, Elite Arena Walk Around
• 3:00 pm – Registration & event team volunteers arrive
• 4:00 pm – Registration and main doors open
• 5:30pm – Dinner Staff room 110, film crew 108, volunteers room 103
• 5:50pm  – Walk-in Women’s
• 6:00pm – Elite Women’s race starts
• 7:20pm – Walk-in Men
• 7:30pm – Elite Mens race starts
• 9:00pm – Awards Ceremony
• 10:00pm – Venue closed
• 10:00pm – Switch over from elite grid format to Asian championship format
• 10:00pm – Film crew move out

Saturday 23rd November 

• 2:00 am – Film crew finish move out
• 3:00 am – Build crew finished setting up venue
• 6:30 am – Breakfast available at the hotel takeaway
• 7am – Breakfast starts at hotel
• 7:00 am – All staff onsite
• 7:00 am – Volunteers arrive
• 7:45 am – Soft registration starts
• 8:45 am – ‘Go or No Go’ RD’s and ED’s
• 9:00 am – First wave starts
• 11:30 am – Lunch
• 5:30 pm – Dinner
• 5:50 pm – First relay starts
• 8:10 pm – Last relay starts
• 9:45 pm – Last finisher expected
• 9:50 pm – Last Awards Ceremony
• 10:00pm – Venue closed

Sunday 24th November

• 6:30 am – Breakfast available at the hotel takeaway
• 7:00am – Breakfast starts at hotel
• 7:00 am – All staff onsite
• 7:00 am – Volunteers arrive
• 7:45 am – Soft registration starts
• 8:45 am – ‘Go or No Go’ RD’s and ED’s
• 9:00 am – First wave starts
• 11:30 am – Lunch
• 4:30 pm – Country relay briefing room 108 (meet at lobby)
• 18:38 pm – Country Relay introduction
• 18:50 pm – Country Relay start
• 20:15 pm – Country Relay Awards Ceremony
• 9:00 pm – Venue closed
• 10:00pm – 04:00 am – Official after party at Trilogy

Monday 25th November

• 8am – Breakdown starts
• 4pm – 9pm Staff boat party

Event Team

• Event Director – Richard Cowley
• Assistant Event Director – Heewoo Kim
• Assistant Event Director – Carlos Albaldejo
• Assistant Event Director – Charlotte
• Assistant Event Director – Romain
• Assistant Event Director – Fusako
• Event Manager – Hansol
• Event Manager – Tatsuyoshi Agui
• Start Line Manager  Saturday AM – Claire Nesbitt
• Start Line Manager  Saturday PM – Ilona
• Start Line Manager  Sunday – Aaron Jones
• Race Office Manager – Jimmy
• Race Office Assistant Manager – Ben
• Race office assistant – Julius

Sports Team 

• Race Director (lead) – Mat Lock
• Race Director – Rick Schmitz
• Assistant Race Director – Will Petty
• Assistant Race Director – Jonathan
• Assistant Race Director – Jess Petty
• Assistant Race Director – Georgia Robson

Marketing Team

• Marketing Manager – Jocelyn Mong
• Assistant Marketing Manager – Beef

Partnership Team

• Partnership Manager – Brian Yeung

Timing Team

• MIKA timing leader – Oli
• MIKA Timing staff – Marius

MC Team

• Lead MC – Benny Cullen
• Supporting MC – Pete Laverick
• Prize Presentation MC – Lucy Greenleaf

Registration Team

• Registration Manager (lead) – Bon Ng
• Registration Manager – Victoria
• Assistant Registration Manager – Maria Albaldejo
• Assistant Registration Manager – Oli Miles
• Assistant Registration Manager – Angela
• Customer Service Manager – Jefferson

HYROX 365 booth & performance centre 

• Director  – Cal
• Manager – Luis
• Manager – Kim
• Manager – Georgia
• Manager – Kristian

Merchandise Team

• Merchandise Manager – Nathan Hart
• Merchandise Manager – Sam Hui
• Assistant – Mayflor

Production Team

• Production Manager – Nick
• Production Manager – Maddi
• AV Manager – Steve
• Build Manager – Mitch Cole

STAFF SCHEDULE 

Please refer to the staff schedule to review your roles for each day: HERE

Please click HERE for the event day schedule.

4 Whatsapp groups have been created and you will have been added into a group accordingly.

• Hong Kong HYROX event team – ED, RD’s Registration, Marketing, MC’s, Build & Ops, Race Office & Sponsorship
• Asia HYROX Timing Group -ED, RD’s Registration,  MC’s, MIKA & Race Office
• Head Judges group – RD’s & Head Judges
• Medical team – ED’s, RD’s & Medical team

During build days and on event days radios will be assigned to you and it is your responsibility to sign out and sign back in your radio with the race office manager.

During the build days all staff are to use channel 1.

During the event day there will be 2 channels and staff are required to be on that channel during the event as follows:

Channel 1

• Event operations team
• Medical team
• Registration team
• Build team

Channel 2

• Sports team
• Head judges

Watch the below instructional video on how to use your radios.

Venue Management – Rachel Lo +852 9531 2528 & Enix+852 6941 1633

Medical Team Joey – +852 9638 6898

Red Bull  Sean – +852 6467 6006

Sportgraf leader –

No site inductions are required but high vis vests must be worn at all times during bump in and bump out days.

There are 2 first aiders and 2 paramedics on site during the elite 15 race and and 6 first aiders and 6 paramedics on site for the Saturday and Sunday race.

There is 1 first aid points on site next to the wall ball entrance.

The first aid team will be equipped with radios and will operate on channel 1.

As a member of staff it is your responsibility to report to the medical team if you see any medical issues following the below standard operating procedure.

For a more indepth medical plan and operations please refer here:

The hotel is located right next to the airport. To get to the hotel there are a number of options:

Taxi – Take a blue or red taxi from the taxi rank. Please make sure you have HKD$ cash to pay the taxi.

Train – Take the airport express 1 stop from the airport to Asia World Expo and exit from exit B and walk via the enclosed link bridge to the hotel

Shuttle bus – leaves every 30 minutes from airport hotel bus station from Bay 11 -14. Please refer to the following link HERE for schedule and loction

If you have the below uniform please bring it with you to be worn on the following days. If you do not have that specific uniform Sam will provide you with clothing.

Friday Uniform (Head Judges will be supplied with different uniform)

Saturday 

Sunday

Asia World Expo, Halls 3, 6, 8 and 10, 1 Airport Expo Blvd, Chek Lap Kok, Lantau Island, Hong Kong

Contractors can deliver to the following address between the dates and times shown:

• Delivery Address – Asia World Expo, Halls 3, 6, 8 and 10, 1 Airport Expo Blvd, Chek Lap Kok, Lantau Island, Hong Kong
• Delivery Time Window – Wednesday 20th November & Thursday 21st November between 9am – 6pm

Sponsors can deliver to the following address between the dates and times shown:

• Delivery Address – Asia World Expo, Halls 3, 6, 8 and 10, 1 Airport Expo Blvd, Chek Lap Kok, Lantau Island, Hong Kong
• Delivery Time Window – Thursday 21st November between 9am – 6pm

Venue Access Requirements:

• Purple wrist bands
• High Vis Jackets
• Closed toe shoes

Bump In Times are as follows:

• Wednesday 20th November & Thursday 21st November 9 am – 6pm
• Access is via entrance of hall 3

Facilities availability during bump in:

• Forklifts & drivers will be available
• Pump trucks will be available
• Electrical power will be available
• WC’s will be available onsite

Bump out with start at 8am on November 25th  and will finish at around 5pm on November 25th.

To view the elite floor plan and Asian Championship floor plan please click HERE

There are four car parks near AsiaWorld-Expo. The 11 SKIES North/South Carpark and Airport Car Park 4 are open 24 hours. The opening hours of the Skycity Car Park will vary with the date and time of exhibitions or events held at the AsiaWorld-Expo.

For on-site operation co-ordination and control, please contact the Event Manager Enix+852 6941 1633

In case of an emergency, notify the security personnel stationed within the exhibition hall or contact the Hall Manager’s Office.

In case of an emergency, please contact 999.

For first aid assistance, paramedics are stationed within the venue next to the wall ball station. 

In the case of an emergency all athletes and spectators will be evacuated via the loading doors in the south of the halls and gather at the meeting point via the south gate. Please follow the instructions of the venue staff and assist with the evacuation of the athletes and spectators.